Under the “Data” tab, now we must click on “Data Validation.”.Now, we must select the cell where we want to insert the drop-down list.Let us name this table “Restaurant.” In the left corner, we can see an option to rename the table.The following window will open, and when we click “OK,” we have created our table in column A.Then, we must select the data, and in the “Insert” tab, click on “Tables.” So I have inserted the data in the column below. For example, I have a restaurant and have some dishes to select for customers. But it will explain the benefit of using this method later on. We will create a data table and use data validation as before in this method. I have to insert a new alternative to the source and new validation.Įxample #3 – Creating a Data Table and Using Data Validation. If we have to insert another option of “Half Completed,” we have to redo the process again. The above process also has the same disadvantage as the first example. Then, finally, we have to drop down a list of all the cells we want.Įven if we hide our cell range, which was the drop-down source, any user cannot edit the validation. After that, we need to copy the validation to all the cells (up to cell B6).When we click on “OK,” we may have a drop-down in cell B2.In the “Source” tab, we must select the range of data for the drop-down list.In the settings, under “Allow,” click on “List.”.Again, we need to click on “Data Validation.” As a result, a wizard box appears.Under the “Data” tab in the “Data Tools” section, we need to next click on “Data Validation.”.In the cell we want to enter the validation, we will select the cell, cell B2.We must copy values for drop-downs or write them down in a list or column.In this process, we select a range of values and hide the columns so that the other user cannot edit the validation or the dropdown. Yes, I can use the above process, but the user can change it as they can go to the “Data Validation” tab and change the values. Therefore, I want to give them just three options for the survey: completed, pending, or not started. But, if we have to enter more values for the choice of shoes, we have to redo the whole process.Įxample #2 – Giving Drop Down Ranges and Using Data Validation.įor example, I am a teacher, and I want a response from my students whether they have completed their projects or not. The above method is the easiest way to make and edit a drop-down list in Excel. When we click on the “OK,” we may have our drop-down created.In the “Source” section, we must manually enter the values for the drop-down options.In “Settings,” under the “Allow,” select “List.”.Again, click on “Data Validation” in Excel, and a dialog box appears.Next, click on “Data Validation” in the “Data” tab under the “Data Tools” section.In cell B2, we will enter our drop-down list.There are various ways of editing drop-down lists in Excel. It is done by creating a drop-down lists in excel Drop-down Lists In Excel A drop-down list in excel is a pre-defined list of inputs that allows users to select an option. But if we give users two values to choose from, either male or female, our data would be in the exact order we want. Some people may write answers in uppercase, some in lowercase, or some may make some spelling mistakes. Like in surveys, if there is a question about the gender of a person, if we ask every user to enter values for that question, then data will not be in order. But, if we are creating surveys or asking any other user to enter data and want to give some specific options to choose from, drop-downs in Excel come in handy.Īs explained above, drop-downs in Excel help guide a user to manually enter values in a cell with some specific values to choose from. Instead, we enter values manually or paste the data from any other source. But in columns, we do not have any drop-downs. In simplified terms, lists in Excel are columns in Excel. Before we edit drop-down lists in Excel, we must know what a list in Excel is.
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